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Diploma In Secretarial Practice

Diploma In Secretarial Practice

Diploma In Secretarial Practice




In this generation where competition is growing like never before, the only way to succeed is to ensure that you are a step ahead. Success means when one is ascending the ladder quickly and effectively. To develop such confidence in a person some institutes offers a course in Executive Secretarial Practice. The aim of this course is to equip the students with advanced knowledge of modern office equipment, effective communication at all levels by human relations, efficiency in shorthand and typing to become Executive Secretaries at the higher level. This course is in much demand and offers ample opportunities of employment for girls who wish to work as secretaries, stenographers, computer operators, receptionists and office assistants. Candidates with Diploma in Secretarial Practice can get well-paid jobs.

The term ‘Secretarial Practice’ has been used to include knowledge, skills, procedure and methods of work to be performed by a Private Secretary or Office Assistant.

Persons with Secretarial Skills find employment in all types of offices e.g., govt., public or private, different types of agencies etc. located in big and small cities. The application of modern technology advancements has brought a revolution and greater effectiveness in day to day working of the offices. Due to this, procedures have become more streamlined and office work has become more interesting and challenging.

Skills Required:

Apart from good communication skills, the students should have a good letter writing, précis writing; procedure of preparing memorandum of understanding, tax regulations, effective documentation, updated computer packages and their applications and such functions.

If one is organising the boss’s routine work, one should be aware of schedules, time tables, travel agencies and associated tariffs related to the nature of work.

Syllabus:

Typewriting 40 wpm or 30 wpm

  • Shorthand – 80 wpm.
  • Basic English & Communication Skills.
  • Business Correspondence.
  • Office Management & Secretarial Practice.
  • Personality Development including Beauty tips & General Knowledge.
  • Computer Applications: – (a) Office Automation Tools:- Word, Excel, Powerpoint, Access, Efficient use of Internet & E-mail.
  • Special Features: – Practical Knowledge of telephone, intercom, photocopier, fax machine, E.P.B.X.
  • Interpersonal skills, responsibilities, qualification, role, duties, relationships with staff & executives of A Good And Efficient Secretary.
  • Preparation of Interviews, Mock interviews & group discussion.

Eligibility & Admission:

10+2 / Graduates and above.

Higher Studies:

Post Graduate Diploma in Secretarial Practice.

Job prospects:

Self employment

  • Open a STD/ISD Photocopies centre.
  • Offer secretarial work on contract basis to organisations.

Wage employment

  • Work as Private secretary/Personal Assistant.
  • Instructor in small Public/Pvt. sector.

Executive Secretary

  • Secretary / Stenographer.
  • Typist.
  • Computer Operator.
  • Front Office Manager (Receptionist).
  • Administrative Officer.

Employers:

  1. Multi National Companies.
  2. Private Offices.
  3. Banks.
  4. Institutes, Colleges and Schools.
  5. Social Organisation.

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